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Privacy policy

The website www.brt.org.uk (the “website”) is owned and operated by the Brain Research Trust (“BRT”, “us” or “we”), a company registered in England and Wales with company number 7345516 and a charity registered in England and Wales with charity number 1137560, whose registered office is Dutch House, 307-308 High Holborn, London WC1V 7LL.

We take your right to privacy very seriously and respect any personal information you share with us and endeavour to keep it safe, whatever your relationship is with us. This privacy policy is intended to give you an understanding of how and why we use the information you give us.

By using our website or providing us with any personal information, including sensitive information (such as information about your health) you agree to your personal information being used and stored in the manner set out in this policy. 

 We may update this policy from time to time without notice to you, so please check it regularly.


How we collect information about you 

We may collect and process the following data about you:

Information you give us

We may collect information from you in the following ways:

(a) our use of cookies (please see the Cookies section below);
(b) you make a donation to BRT;
(c) you volunteer for BRT;
(d) you take part in a challenge event or otherwise fundraise on our behalf;
(e) you apply for funding from us; or
(f) you contact us with enquiries, correspond with us (including corresponding with us on behalf of a business) or become involved with us in another way (including via social media such as Twitter or Facebook).

When telling us about your story, you may provide us with sensitive personal information, for example information about your health. Except where permitted by law, we will never collect sensitive personal data about you without your consent.

If you interact with us in one of the ways listed above, we may collect and process personal information about you such as:

(a) your name, address, email address and other contact information (including details of your social media accounts/profiles);
(b) information you enter onto our website;
(c) records of your correspondence with us, if you have contacted us;
(d) information about your employment (for example if you are a workplace giver);
(e) details of your contact with us, including its frequency;
(f) financial information; and
(g) details of your visit to the site.

Information we received from other sources

Your information may be shared with us by third party organisations, for example fundraising sites, like Virgin Money Giving and Just Giving. They will do so pursuant to their own policies on data protection and privacy. It’s a good idea to check their privacy policy when you provide your information to understand fully how they will process your data.

On occasion, we may also collect information (such as your telephone number and address) from the public domain, either directly or from third parties.


How we use your information

We will process your personal information in accordance with our obligations under applicable data protection laws and regulations, for the following reasons:

(a) to provide you with the services or information you have asked for;
(b) to administer your purchase or donation or support your fundraising, including processing Gift Aid;
(c) to comply with applicable laws and regulations, and requests from statutory agencies;
(d) for BRT’s internal administrative purposes, including to administer any funding applications received;(e) to provide you with information about us and our fundraising campaigns, our services, our member benefits and any other information, products or services that we provide or provide access to;
(f) to notify you about changes to our service and/or member benefits; and/or
(g) to ensure that content from our site is presented in the most effective manner for you and for your computer.

We may also analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you, including geo-demographic information and measures of affluence, when it is available from external sources to help us do this effectively. This helps us understand the background of the people who support us and helps us to make appropriate requests for gifts to supporters who may be willing and able to give more than they already do and/or leave us a gift in their will.  We may use third party suppliers to undertake these activities on our behalf and share your data with them to the extent required.

Whilst generally we will seek consent at the point of collecting your data, in some cases we may process data without consent when we are legally allowed to do so and where it is in our legitimate interests and provided we respect your rights.

You can withdraw your consent at any time. If, at any time you do not wish to receive further information about us and our services (including fundraising materials), or you wish to change your contact details or preferences, contact us using the contact details below.

If you request to receive no further contact from us, we will keep some basic information in order to avoid sending you unwanted materials in the future, and to ensure that we do not accidentally store details for the same person multiple times.

 

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by persons operating outside the EEA. If we do send your personal data outside the EEA we will take reasonable steps to ensure that the recipient implements appropriate measures to protect your information. By submitting your details you agree to this transfer. 

All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

 

Who has access to your information

We may allow our staff, consultants or other external providers acting on our behalf to access and use your information for the purposes for which you have provided it to us (such as delivering mailings, analysing data and processing credit card payments). We will only provide those companies with the information they need to deliver the relevant service, and we make sure that your data is treated with the same level of care as if we were handling it directly.

We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply any agreements, or to protect the rights, property or safety of BRT, or others.

 

How to access and update your personal information

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by contacting us using the contact details below. 

 

Your rights

You have a right to access the personal information we hold about you and in certain circumstances to be provided with a copy of that information. You can request this by email to info@brt.org.uk or by writing to us at:

Dutch House
307-308 High Holborn
London WC1V 7LL

If you are unhappy with the way in which your personal data has been handled you are entitled to make a complaint to the Information Commissioner’s Office.

 

Cookies

Like most websites, Brain Research Trust uses ‘cookies’ – small pieces of data which are stored on your computer or mobile device. This policy explains how we use cookies on our website.

We may update our use of cookies and this policy from time to time, so please check this policy regularly.

What are cookies?

Web cookies are small pieces of data stored on your computer or mobile device that distinguish you from other users of a website. There are several types of cookie and they have different functions or uses. By allowing us to distinguish you from other users of our website, cookies help us to provide you with a good experience when you browse our website and allow us to improve our site.

What type of cookies do you use?

We use the following types of cookies:

1. Essential cookies - these are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
2. Analytic/performance cookies - these allow us to recognise and count the number of visitors and see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
3. Functionality cookies - these are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
4. Targeting cookies - these cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose. 

The table below provides more information about the cookies we use and why: 

Type/Name of Cookie Owner Function and Other Information
Google Analytics Google This is a common performance cookie that many websites use.  It allows us to collect anonymous information about how you and other users found and used the website and helps us to improve the website.


Website cookie acceptance

By using our website you consent to our use of cookies as updated from time to time and the cookies we use will be stored on your device (unless rejected or disabled by your browser).

We have a visible banner on our website to remind users that by using the website they consent to our use of cookies. 

Internet browsers normally accept cookies by default. However, it is possible to set an internet browser to reject cookies.  This varies depending on which browser you are using.

If you do not accept our use of cookies as set out above, please set your browser to reject cookies. This may impair your ability to use our website.  The option to do this is usually found in your browser’s Options, Settings or Preferences menu.

More general information on cookies is available at www.allaboutcookies.org/.

Changes to this policy

We may make changes to this privacy policy from time to time, so we encourage you to check it on occasion. By continuing to use our website you will be deemed to have accepted those changes.